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Gather loose papers, put in INBOX
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Process notes, journal entries, emails, etc.
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Previous Calendar
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Upcoming Calendar
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Empty Head
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Incompletion Triggers List
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Professional
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Projects started, not completed
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Projects that need to be started
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Commitments/promises to others
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Principal
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Colleagues
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Subordinates
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Other people in organization
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"Outside" people
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Parents
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Service providers
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Other organizations
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Professionals
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Communications to make/get
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Internal/External
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Initiate or respond to:
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Phone calls
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Voice-mail
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E-mail
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Letters
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Memos
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Other writing to finish/submit
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IEPs
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Evaluations/reviews
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Articles
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Newsletters
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Meetings that need to be set/requested
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Who needs to know about what decisions?
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Significant read/review
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Planning/organizing
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Formal planning (goals, targets, objectives)
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Current projects (next stages)
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Upcoming projects
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Upcoming events
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Meetings
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Presentations
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Systems
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Phones
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Computers
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Office equipment
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Class Supplies
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Utilities
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Filing
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Storage
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Supplies
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Office/site
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Office organization
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Furniture
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Decorations
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Waiting for...
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Information
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Delegated tasks/projects
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Completions critical to projects
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Replies to:
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Letters
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Memos
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Calls
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Proposals
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Ordered items
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Items being repaired
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Tickets
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Decisions of others
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Professional development
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Training/seminars
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Things to learn
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Things to look up
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Skills to practice/learn especially re:computers
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Resumes
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Outside education
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Research--need to find out about...
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Professional wardrobe
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Personal
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Projects started, not completed
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Projects that need to be started
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Commitments/promises to others
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Spouse
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Children
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Family
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Friends
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Borrowed items
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Projects: other organizations
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Church
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Service
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Civic
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Volunteer
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Communications to make/get
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Family
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Friends
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Professional
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Initiate or respond to:
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Phone calls
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Letters
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Cards
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Thank Yous
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Upcoming events
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Special occasions
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Birthdays
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Anniversaries
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Weddings
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Graduations
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Holidays
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Travel
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Weekend trips
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Vacations
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Social events
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Cultural events
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Sporting events
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Church Events
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R&D--things to do
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Places to go
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People to meet/invite
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Local attractions
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Administration
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Financial
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Bills
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Banks
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Investments
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Loans
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Taxes
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Insurance
-
Legal affairs
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Filing
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Waiting for...
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Mail order
-
Repair
-
Loaned items
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Medical data
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RSVPs
-
Home/household
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Landlords
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Heating/air-conditioning
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Plumbing
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Electricity
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Roofing
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Landscape
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Walls/floors/ceilings
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Decoration
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Furniture
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Utilities
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Appliances
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Lightbulbs/wiring
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Kitchen things
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Washer/dryer/vacuum
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Areas to organize/clean
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TV
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VCR/DVD
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Music/CDs/tapes
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Cameras/film
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Phones
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Sports equipment
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Closets/clothes
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Garage/storage
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Vehicle repair/maintenance
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Tools
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Luggage
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Pets
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Computers
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Software
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Hardware
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CD-ROM
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E-mail/Internet
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Health care
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Doctors
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Dentists
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Specialists
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Hobbies
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Books/records/tapes/disks
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Errands
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Hardware store
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Drugstore
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Market
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Cleaning Supplies
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Groceries
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Bank
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Cleaner
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Stationer
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Community
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Neighborhood
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Schools
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Local government
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Review Projects
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Review Next Action lists
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Review Waiting For list
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Review Someday list
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Review Pending and support files
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Tickler
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Calendar
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Context Next Actions
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Review Past Calendar
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Review Upcoming Calendar
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Review Next Actions
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Do
-
Sync everything
STUFF
+
+----v----+
| INBOX |
+----+----+
|
^
+----+----+ +---------+
| WHAT? | +-^+ TRASH |
+----+----+ | +---------+
| |
| |
+-----------+ +-----+----+ | +---------+
| @PROJECTS <--------+ ACTION? +-----> NO +---^+ SOMEDAY |
+-----------+ +-----+----+ | +---------+
| |
v |
YES | +---------+
+ +-^+REFERENCE|
+-------v-------+ +---------+
|_NEXT_ ACTION? |
+-------+-------+
|
|
v
LESS THAN 2 MINUTES?
+
|
^
+--------+-----------------+
v v
YES NO!
| +-----v----+
+-----+-----+ | |
|DO IT!!!!! | ^ ^
+-----------+ +-----+----+ +---+------+
|DELEGATE^ | |...DEFER |
+----+-----+ +---+------+
+-------------+ | |
| @WAIT4 +^------------+ ^
+-------------+ +-----+-----+
| |
^ ^
+----+-----+ +---+------+
| CALENDAR | | |
+----------+ +----------+
-
Context
-
Time available
-
Energy available
-
Priority
How to prevent broken agreements with yourself
-
Don't make the agreement
-
Complete the agreement
-
Renegotiate the agreement